EZ-Invoice

What does EZ-Invoice offer?

EZ-Invoice is a solution capable of scanning, recognizing, distributing, processing and archiving structured documents.

Why is SOLAR-IT your preferred supplier of this advanced solution?

• There are no other affordable solutions that offer a flawless link to BPCS
• Several companies have asked SOLAR-IT for such a solution
• SOLAR-IT already developed EZ-WorkFlow, a solution required to electronically distribute scanned documents
• SOLAR-IT has superior knowledge of the database where the data will be processed (BPCS!)
• The major benefit of SOLAR-IT's EZ-Invoice solution is the integration of multiple components into a solution that is operationally safe, saving you time and money.

What does EZ-Invoice consist of?

EZ-Invoice is a solution consisting of a number of components:

Scanning:

The scanning process is a technical process that will be executed by the software supplied with the scanner.
SOLAR-IT does not develop this software itself, instead utilizing the software supplied by the hardware manufacturer.

Recognizing:

SOLAR-IT will preferably use its own software. This enables us to take the outcome into account (processing what is scanned into the database) at the start of the whole process. Furthermore, Java-OCR will run on the AS/400, which can be considered an asset to the further processing.
We don't rule out that some hardware manufacturers supply excellent recognition software with their scanner that connects well to our WorkFlow. Our recognition software will store the recognized data in optimal form, as structured as possible (for example in XML format), so further processing is possible.
The scanned object can be stored (archived) on the IFS of the AS/400.

WorkFlow:

After the recognition software has recognized the scanned document, it has to be completed with the required data so the final processing (in BPCS) is made possible. Authorization is one of those required steps.
A form appears next to the scanned document and the missing data can be filled out. During phase 1 of the product development, this form is linked directly to the BPCS processing program. The input is handled this way (manual invoice processing).
If the customer receives electronic invoices (XML format), they can immediately be picked up by WorkFlow.

Link to BPCS:

A complete transaction is placed in BPCS using BPCS's transaction programs.

What does EZ-Invoice cost?

EZ-Invoice will pay for itself in a very short span. If you save 2-3 hours each week, EZ-Invoice is paid for within a year.